The 2020 State of HIPAA Compliance Benchmark Report

Assessment of Data Breaches

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Features

The 2020 State of HIPAA Compliance

A short take with the authors

Take a moment to hear Strategic Management Services expand on some of the key findings.

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Life Safety Program

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Employees can be prepared in bullying situations with these effective tactics.

Domestic Violence

Identify common signs of domestic abuse among coworkers and how to help.

Introduction, Overview, Summary

Learn how to spot warning signs, protect yourself, and report concerns.

Surviving Active Threats

Mental Health

Bullying

The Life Safety Poster and Wallet Card provide visual reminders of key points from the Life Safety program.

Poster & Wallet Card

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Extreme Violence

This module teaches how to stay safe during an active threat situation.

An interactive simulation, has users make decisions during an active shooter situation.

This module provides learners with strategies for supporting coworkers mental health.

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In this course, learners investigate several critical issues regarding violence in the workplace — how to spot warning signs, how to protect themselves, and how to report concerns so the company can help. All employees should be able to identify problematic behavior that may lead to workplace violence, know steps to take if there are concerns, and how to respond if faced with an active threat situation in the workplace. The Introduction and Summary Module is intended to introduce the Life Safety at Work course. This training provides an introduction to the topic of life safety and workplace violence.

Learn how to spot warning signs, protect yourself, and report concerns

Introduction, Overview, Summary

Surviving Active Threats

Mental Health

Extreme Violence

Bullying

Domestic Violence

Poster & Wallet Card

Currently, over 80% of active shooter incidents occur in the workplace and the annual cost of workplace violence for employers is nearly $121 billion. Organizations being enabled to spot the warning signs of workplace violence and how to respond effectively, is the first step in lowering those numbers. Life Safety training is critical to any Business Continuity Management ethics and compliance program and SAI Global is offering a full suite of learning assets on preventing, preparing and responding to violence in the workplace.

Best practices in place

& Priorities

Preparedness for OCR audit

Structure

Supportive board & executive leadership

(A short video description here)

Operations

2020 Key Findings

Costs of workplace violence for employers result in several ways

Quick overview of select data points

Numbers Deep Dive

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Access policies using the policy management system or repository

HIPAA training is mandatory for all employees and business associates

More than one full-time person in the HIPAA Privacy Office

Do NOT have an audit work plan

COVID-19 had not impacted their HIPAA program *Figures have been rounded

Safety is a priority no matter the level. With the help of the Learning Hub, you and your employees can build a safer work culture, here’s how. To request Learning Hub access, please contact us here.

By incorporating these changes into your existing life safety program, you can adopt them with minimal disruption or employee angst.

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The Surviving an Active Threat simulation is an immersive, branching experience in which learners actively choose their own path through multiple decision points. Learners are challenged with keeping their risk level as low as possible and by putting them into the story as the main character, learners remain engaged and affected by their experience. Increased pressure is simulated by including a risk factor meter, which tells learners whether their choice is safe; and a timer mimics the fast-paced timeframe of active shooter situations. Aggregated data provides insights on engagement, comparison of pre/post confidence levels, and user response to each decision point.

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Approximately 1 in 5 adults experience mental illness every year, which makes having simple strategies to relieve stress even more impactful in preventing worsening mental states which could lead to harmful situations. Learners will be able to identify signs of mental health concerns in the workplace and know appropriate actions to take. The Mental Health Module is intended to integrate with the Life Safety at Work course or be used as a standalone module.

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All employees must be prepared for an active threat and how best to respond. The Extreme Workplace Violence and Active Threat Module is intended to integrate with the Life Safety at Work course or be used as a standalone module.

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Bullying, verbal abuse, threats and intimidation are all unacceptable in the workplace. People usually demonstrate warning signs before committing violence. That's why it's critical to take all concerning behaviors seriously and report them to the company.

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All employees need to be able to spot warning signs that may indicate a coworker is experiencing domestic violence and know how to respond in a situation where a coworker may need help. The module helps learners identify common signs of domestic abuse so that they can help coworkers and also prevent dangerous incidents from happening in the future.

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Both products have visually appealing design that draws attention and reinforce the concepts of life safety and extreme workplace violence. The Life Safety Poster can be displayed in common areas of the workplace to raise awareness

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Top HIPAA Priorities

To be addressed in the next 12 months

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CTA

The second national HIPAA Compliance Survey conducted by SAI Global and Strategic Management Services, LLC, continues to explore how organizations structure, develop, implement, and maintain their HIPAA Privacy Programs and respond to increasing challenges in today’s environment.

To access the detailed findings scroll down

HIPAA Compliance Survey Highlights

1-minute explainer video

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character, learners remain engaged and affected by their experience. Increased pressure is simulated by including a risk factor meter, which tells learners whether their choice is safe; and a timer mimics the fast-paced timeframe of active shooter situations. Aggregated data provides insights on engagement, comparison of pre/post confidence levels, and user response to each decision point.

Discover your new compliance experience, request a demo.

Learners will be able to identify signs of mental health concerns in the workplace and know appropriate actions to take. The Mental Health Module is intended to integrate with the Life Safety at Work course or be used as a standalone module.

Mental Health

Discover your new compliance experience, request a demo.

All employees across levels in the organization can find themselves in a confrontational situation that feels challenging to get out of. Each employee needs to be prepared with some tactics to use if or when the situation arises. Learners are able to identify the signs of bullying, verbal abuse and/or threatening behavior so that they can report it to the correct people in their company.

Discover your new compliance experience, request a demo.

abuse so that they can help coworkers and also prevent dangerous incidents from happening in the future.

Discover your new compliance experience, request a demo.

and reinforce concepts explored throughout the program. The wallet card highlights key points to remember about extreme workplace violence and active threats.

This survey had respondents across the United States representing various provider types.

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A short take with the authors

Take a moment to hear Strategic Management Services expand on some of the key findings.

Planning for Policies & Procedures

12%

Would accept a lower quality product for increased data protection

40%

Viewed data privacy as a company's most important attribute

32%

47%

25%

36%

Privacy Office responsible for finale decisions regarding BAA’s

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Listen Now

Take a moment to hear Strategic Management Services expand on some of the key findings.

Last time your organization had a HIPAA breach that was reported to the OCR.

Discoveries

About 50% reported a breach within the last twelve months. While 10% reported a breach within one to two years ago.

50%

10%

57%

28%

61%

27%

65%

23%

What this suggests: This is likely due to the consistent and increasing sophisticated work of cyber criminals through phishing attacks and ransomware. During the COVID-19 public health emergency (PHE), there has been an uptick in cyber-attacks on health care organizations using COVID-19 related phishing attacks. Organizations should review the causes of their reportable breaches to identify any gaps and possible additional safeguards that can be put in place to prevent future violations.

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20%

20% Responded that policies are available in paper form.

What this suggests: Many respondents provide access to their policies and procedures in a central computerized location. However, 20% of respondents also, or exclusively, have policies in paper form. Maintaining paper form policies can cause version control issues because workforce members may have access to multiple paper versions that get copied or used. It is likely easier for workforce members to access policies from almost any location and at any time if they are in a centralized computerized system.

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Strategic Management Services

A pioneer in helping the healthcare industry with innovative regulatory compliance solutions.

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Healthcare Compliance and Regulatory Services

Compliance Officers and healthcare executives, managers, and workforces must have an awareness and a clear understanding of healthcare compliance requirements. Strategic Management Services can take a deeper look at your compliance program operations and overall federal and state health care requirements to assess whether the program has the necessary practices, policies, and procedures in place to sufficiently address requirements.

HIPAA Breaches

HIPAA Policies & Procedures

How does your workforce access HIPAA related policies and procedures?

1. Program

3. Program

Reducing inappropriate disclosures of PHI

Breach notification management

Incident Response & Reporting

Monitoring BAA activity

Monitoring inappropriate access to PHI

Lower Morale Reduced Retention

32%

Complimentary Products That Can Be Configured To Meet Client Needs

What’s Trending with HIPAA

Out of the 25+ questions that were asked, we wanted to breakdown a few to highlight thoughts and concerns.

A short take with the authors

WELCOME

2. Planning

Top HIPPA PRIORITIES

To be addressed in the next 12 months

We asked respondents to indicate their top priorities for the coming year, a majority agreed that these were the first things to work on.

Encounters with OCR

A short take with the authors

Take a moment to hear Strategic Management Services expand on some of the key findings.

What’s Trending with HIPAA

Out of the 25+ questions that were asked, we wanted to breakdown a few highlight thoughts and concerns.

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Risk & Compliance

To learn more about other Risk and Compliance solutions click here.

About Us

Company Overview Corporate Governance Website Terms Privacy Policy GDPR

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Best practices in place

Operations

1. Program

Best practices in place

& Priorities

2. Planning

Preparedness for OCR audit

Incident Response & Reporting

Reducing inappropriate disclosures of PHI

Monitoring BAA activity

Assessment of Data Breaches

A short take with the authors

Take a moment to hear Strategic Management Services expand on some of the key findings.

50%

10%

Have compliance concerns? Speak with an expert today!